Princeton Day School seeks an experienced Director of Facility Operations to provide leadership, supervision and support of the Facilities Department which comprises Buildings & Grounds, Custodial Services and Rink Operations. This position works closely with many constituents of the School. Major responsibilities include: daily building operations for the facility (350,000 gsf), grounds and athletic fields management (100 acre campus) and capital repair and renewal projects. The incumbent will develop strategic direction of the department and be accountable for implementation, with sustainability as a key component of both. The Director will manage in a collaborative manner working alongside the staff on a daily basis serving not only as a mentor but as contributing team member in order to effectively monitor progress and ensure accountability.
Essential Duties and Responsibilities:
Include but not limited to the following:
- Collaborate with school leadership to develop and implement strategies for efficient operation of safe and sustainable facilities and grounds in support of Princeton Day School’s mission and financial goals.
- Strive for continuous improvement and innovation in facilities and grounds management and in departmental organization by setting appropriate standards and ensuring quality control.
- Responsible for all aspects of department personnel management including motivation/team-building, performance evaluations, training/development, productivity, accountability, discipline and mentoring.
- Create and maintain work environment that gives team members responsibility and authority to achieve goals, including encouragement of professional development through training, goal setting and performance evaluations, as well as delegation of responsibilities for independent work (as appropriate).
- Conduct regular inspection of all school facilities, grounds and equipment to ensure high standards of safety, attractiveness and cleanliness campus-wide.
- Responsible for the CMMS (computerized maintenance management system): assignment, oversight and follow-up to ensure quality control and the timely, cost effective execution of all work orders; management of the Preventive Maintenance programs to ensure Preventive Maintenance is performed and documented as required.
- Ensure cost effectiveness, sustainability, consistency, quality, accuracy and performance to school standards in all aspects of the management of facilities and grounds, including oversight of the energy management system.
- Plan and manage capital repair/renewal projects (quotable, deferred maintenance)
- Organize, schedule and supervise all repair projects with a sensitivity to school seasonal and operational needs.
- Solicit quotes, evaluate and select outside contractors and manage the fulfillment of the contract by monitoring performance and ensuring satisfactory completion before authorizing final payment.
- Ensure compliance with building codes and other governmental (local and state) regulations.
- Develop and maintain a consistent department image by implementing staff-wide initiatives and producing a quality customer-service-oriented maintenance service.
- Responsible for cost/budget control
- Monitor Operations spending for budget, choice of vendor, proper approval and quotes, when applicable.
- Represent the department by building relationships with all constituencies: faculty, administration, staff, parents and students.
- Ensure effective customer satisfaction, service and relations.
- Responsible for on-site supervision of Facilities Operations staff working on unscheduled “school closed” days such as snow/severe weather days.
- Serve as the Integrated Pest Management (IPM) Coordinator
- Responsible for ensuring that all staff adhere to all fire/life/safety and security programs implemented by the School.
- Ensure compliance with local, state and federal regulatory requirements
- Oversee inspections of all building systems as needed for compliance (boilers, fire alarms, elevators, etc.)
- Management of code compliance programs: asbestos management, air quality, radon and other health related issues
- Maintain confidentiality
- Perform other duties as assigned or required.
This position directly supervises the Facilities Assistant, Building Operations and Grounds staff, Custodial Foreman, and Rink Coordinator and is responsible for the overall direction, coordination, and evaluation of these employees.
- Demonstrated effective leadership and interpersonal skills: inspire respect, trust and loyalty; motivate others to perform well; build positive team spirit; build relationships with diverse constituencies; model and instill a strong customer service ethic
- Effective oral and written communication skills: confidence and clarity in conveying information to all members of the community, both individually and in groups
- Extensive knowledge of construction scheduling and cost estimating
- Ability to demonstrate initiative/innovation, meet challenges with resourcefulness and develop alternative solutions/ approaches
- Demonstrated strong attention to detail, organizational and problem-solving skills
- Extensive knowledge of and commitment to sustainability initiatives
- Ability to manage capital repair/renewal projects: develop, coordinate and communicate project plans, setting realistic expectations and monitoring progress and results
- Ability to respond and follow through on assignments/responsibilities in a timely manner and to work on multiple assignments with varying deadlines
- Proven effective personnel management and interpersonal skills
- Ability to objectively judge the quality of performance for staff and outside contractors
- Ability and willingness to provide not only “hands on” training but also assistance to all members of the Facilities staff
- Commitment to the School’s needs as demonstrated by readiness to respond 24/7/365 as reasonable and necessary
- Ability to adapt behavior to function effectively in the school’s culture
- Ability to demonstrate diplomacy and tact
- Ability to apply a differentiated management style among members of the department
- Ability to read and interpret construction and engineering documents, e.g. construction drawings, specification and shop drawings, and manufacturer maintenance manuals
- Competency in OSHA job site safety requirements
- Knowledge of Integrated Pest Management regulations and practices
- Ability to work in mechanical and electrical spaces
- Ability to exercise sound judgment in responding to situations to meet organizational needs on a daily basis