Associate Director, Architecture and Design - 73946
ABOUT STANFORD UNIVERSITY AND RESIDENTIAL & DINING ENTERPRISES:
Founded in 1891, Stanford University is among the top academic institutions in the country, excelling in a wide range of fields from the humanities to information technology to the health sciences and medicine. The university is located near Palo Alto, 35 miles south of San Francisco, on an 8,800-acre campus.
Residential & Dining Enterprises (R&DE), the largest auxiliary organization at Stanford University, supports the academic mission of the University by providing the highest quality services to students and other members of the university community. The Department has an annual operating budget of over $270 million, oversees a 5 million sq. ft. physical plant across the campus, and provides housing for over 13,000 students and dependents, serves over 18,000 daily meals at 30 dining and retail locations and over 300,000 meals at Athletic Concessions events, and hosts 20,000 conference guests annually. Additionally, R&DE comprises 735 FTE staff in the following divisions: the Office of the Senior Associate Vice Provost, Student Housing, Stanford Dining, Stanford Hospitality & Auxiliaries, Stanford Conferences, and a team of R&DE strategic business partners: Finance & Administration, Human Resources, Information Technology and Communications.
Students (Customers) First is the mantra of R&DE and our strategic goals reflect our commitment to delivering quality and excellence to our constituents every day. In R&DE, Excellence is defined by aligning our strategic goals and performance with our vision.
ABOUT MAINTENANCE OPERATIONS & CAPITAL PROJECTS (MCP)
This division supports all R&DE operations and provides strong stewardship of its facilities by delivering daily and preventive maintenance, executing 50-year asset renewal model, managing design and construction of capital and other essential projects, infusing sustainability, safeguarding occupational health and safety, monitoring life-safety systems and after-hours security, overseeing furnishings/fixtures and parts inventory, administering move services and the fleet, managing utilities and waste, ensuring emergency preparedness and business continuity, and providing space and property administration.
Perform the day-to-day management of a technical project management group. Provide technical and managerial guidance to subordinates, and bring highly specialized knowledge and expertise to high level administrative managers.
- Lead and manage a project management group, including recruiting, hiring, training, developing, evaluating, and setting priorities. Provide instruction on complex techniques and direction on projects. Evaluate the effectiveness of the organizational structure and programs to ensure success, development of employees, and appropriate use of staff resources.
- Ensure work completion within schedule, budgetary and design constraints; make decisions about analysis, design, and testing; solve complex technical problems; and provide alternative methods for achieving goals when necessary.
- Create and execute business and technical plans, and revise as appropriate to meet changing needs and requirements. Evaluate and assess metrics and program effectiveness; assess and proactively monitor trends.
- Make independent decisions regarding projects, programs, and initiatives within confines established by management.
- Develop and manage budgets for work group.
- Oversee and/or assist in preparation and submission of documentation, such as proposals, progress reports, or other contractual requirements.
- Complete strategic planning for own work group; may assist higher level management in broader scope strategic planning.
- Work collaboratively with colleagues to leverage the university/school's resources for successful project completion.
* - Other duties may also be assigned
- Provide strong architecture and design review and oversight for all projects to ensure compliance with campus and departmental standards.
- Develop and maintain departmental standards and specifications for furniture, fixtures, and equipment (FF&E) and related finishes for housing, dining, hospitality, and retail operations.
- Create and maintain compliance processes and protocols for in-house project managers to ensure strong adherence to R&DE standards.
- Liaise with campus project partners who manage projects for R&DE.
- Lead a team of designers, drafters, project managers, and other talent in support of a large portfolio of construction and other projects.
Education & Experience:
Bachelor's degree in a related field, and five years of progressively responsible, relevant project management experience performing duties similar to those listed above or combination of education and relevant experience.
Knowledge, Skills and Abilities:
- Experience leading and managing a large organization of technical staff through subordinate managers.
- Experience leading large, complex projects or programs.
- Demonstrated ability to organize work and to manage multiple projects.
- Exceptional and effective written and oral communication skills to address a wide variety of audiences.
- In-depth knowledge and understanding of university operations, administration, community, and mission.
- Ability to productively assemble, engage, and lead cross-functional teams.
- Demonstrated project management ability to employ integration, scope time management, cost, quality, human resources, communications, risk, and procurement components.
- Demonstrated resilience, diplomacy, influence, relationship building, and problem solving skills in a variety of situations.
- Keen grasp of interpersonal and impact awareness.
- Depth of knowledge in technical discipline/domain needed to deliver projects.
Certifications and Licenses:
A professional architecture credential (AIA) is highly preferred and sought after for this role.
- Frequently stand/walk, sit, perform desk based computer tasks and lift/carry/push/pull objects that weigh up to 10 pounds.
- Occasionally use a telephone, write by hand, twist/bend/stoop/squat, grasp lightly/fine manipulation and lift/carry/push/pull objects that weigh up to 20 pounds.
- Rarely kneel, crawl, climb ladders, reach/work above shoulder, grasp forcefully, carry, push, and pull objects that weigh up to 40 pounds or more.
- Ability to maintain a valid non-commercial California Driver's license.
- Auditory acuity with ability to hear horns and bells.
- Visual acuity with ability to determine colors for finishes.
- Ability to climb scaffolding, ladders, stairs etc.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
- May work in active laboratories or outdoor environments.
- May be exposed to extreme hot and cold temperatures, be exposed to high voltage electricity, radiation or electromagnetic fields, lasers, noise > 80dB TWA, allergens/biohazards/chemicals /asbestos, or heavy metals or work on roofs at heights greater than 10 ft.
- May drive vehicle day and night.
- Must wear personal protective equipment as defined/required by job assignments, and dress for clean rooms.
- May work extended hours, evenings and weekends.
- When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Job: Project Management
Location: Residential & Dining Enterprises
Job Code: 4406